What’s In My Same Day Edit Bag?

 “This Sort Of Thing Is My Bag, Baby” – Austin Powers

In the Wedding business, there are countless vendors that have a crucial role to play. From planning and finding the perfect venue to the music, food and décor. Each plays a significant part in creating the perfect day for the couple.

Being part of a photography and cinematography team means getting to know and spend the entire day (or two or three) with the couple. It’s hard not to love doing what I do when I’m constantly immersed in so much love.

My job on the team is Same Day Editor. I work directly with the Cinematography team to put together a film that encompasses all of the Wedding day(s) events into a succinct Wedding story that is shown on that very same day at the Reception for everyone to see.

I value my position greatly and because of that, I believe you can never be too prepared for a job. I enter every Wedding with a well-organized bag that has everything I need to prepare the edit so my focus is entirely on putting together a flawless edit and telling a great story.

Being organized is one of, if not the most important part of an editor’s job. The way I approach each Wedding has changed over the last couple of years, but I believe I’ve figured out a way to pack my bag so that it’s organized and has everything that I need without having too much.

Here’s what’s in my bag:

1) The bag itself is a Targus brand backpack. It has a compartment for your laptop and a few smaller compartments for the rest of your gear. I love having the ability to throw it over my shoulder and carry it wherever I need to go.

my-bagmy-bag

2) My laptop is a MacBook Pro (Retina, 15-inch) 2.3 GHz Intel Core i7 with 16GB of Memory and a NVIDIA GeForce Graphics card. It’s necessary to have a fast computer with a good graphics card to be able to complete an edit in a few short hours. I am in love with my laptop and I protect it with a Speck hard shell case. I also use Adobe Premiere Pro CC to do all of my editing. There’s constant debate about Premiere vs Final Cut, but I’ll save that debate for another time.

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3) I always bring two external hard drives to every job (it pays to have a back up). I use 2TB Western Digital My Passport Ultra drives with USB 3.0 connectivity. They’re small, inexpensive and reliable. Before each Wedding I prep each drive with my project file, music, logos, and asset folders so that everything is already organized and ready to go.

my-bag

4) Our cinematography team shoots on a number of different types of cards, from Micro SD to SD to CF cards and the Transcend USB 3.0 card reader can handle them all.

my-bag

5) The audio and sound is just as important as the visuals in any edit. While working on a same day edit typically means working in a very loud reception hall with lots of noise and distractions. I find it extremely helpful to have a good pair of headphones to keep the outside noise level to a minimum, so I use Urbanears. They’re collapsible, comfortable and also inexpensive.

my-bag

6) Lastly, I bring an Apple Magic Mouse and standard mouse pad for wireless maneuvering. Some same day edits require editing in tight spaces, in cars, on the floor (yeah, I know). Having a wireless mouse and mouse pad makes editing easy and comfortable in almost any environment.

my-bag my-bag

7) When it comes to same day edit delivery and playback, there are many different scenarios that I’ve come across, the most common and preferred method being delivering the edit on a USB to the AV tech on site. There are, however, a few other scenarios that I’ve experienced, including:

  • Playback directly from my laptop
  • Playback on DVD or Blu-ray

Knowing this, I always bring a VGA cable, a VGA to Thunderbolt adapter and an RCA to Mini-Jack cable so that I can plug my laptop directly into the hall and/or DJ system for both audio and visual playback if need be. If the USB or direct plug-in isn’t an option then I have to burn the film onto a playable disc. I use the Samsung Portable Blu-ray Writer to burn both DVD and Blu-ray discs.

my-bag my-bag my-bag

my-bag my-bag

In summation, I can’t stress enough how important it is to be organized and well equipped to handle any situation that comes your way. The one-time-only nature of a Wedding leaves very little room for error but having a good system in place will significantly minimize that chance of something going wrong.

No feeling is greater than the feeling at the end of a job well done.

Written by: Emily Van Praet

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